HR Admins: Please see your central HR contact with any questions on UCAT-Prefeed
Trusted Agents: Please contact TAG@lists.uchicago.edu with any questions on UCAT-Prefeed
Search screen: The Prefeed begins with a search to try to reduce duplicates in the database. Search by the best known information. Tip: You can use the * wildcard
| # | Search Field | Description |
| 1 | First Name | Official/Legal name on file |
| 2 | Middle Name | Middle name on file |
| 3 | Last Name | Official/Legal name on file |
| 4 | Birth Date | Month and Day of birth date (mm/dd) |
| 5 | Social Security Number | Can be viewed/maintained only by the operator who entered the SSN. |
| 6 | CNetID | CNetID |
| 7 | ChicagoID | 9 digit code ending with a letter (generated for every individual in the University Community) |
| 8 | StudentID | 6 digit code generated for every student in the University Community |
Search Results screen: Lists the matching info in alpha order – limit of 25 records
| # | Search Results Field | Description |
| 1 | Name | Combination of First, Middle, Last Official/Legal names |
| 2 | Birth Date | Month and Day of birth date (mm/dd) |
| 3 | UChicago Card | Either YES or NO; if YES links to directory entry |
| 4 | CNetID | CNetID |
| 5 | Affiliations | LDAP Affiliations |
| 6 | Payroll Department | Staff's dept per Human Resources |
| 7 | FERPA | "Yes" if FERPA protection is enabled |
| 8 | ChicagoID | 9 digit code ending with a letter (generated for every individual in the University Community) |
| 9 | Search Directory | Provides link to the individual's directory entry |
Create a New Individual:
Maintain an Individual: displays existing record in the database.
| # | Field | Description |
| 1 | First Name | Official/Legal name. Use title case (upper and lower). |
| 2 | Middle Name | Official/Legal name. Use title case (upper and lower). |
| 3 | Last Name | Official/Legal name. Use title case (upper and lower). |
| 4 | Social Security Number | Can be viewed/maintained only by the operator who entered the SSN. (Use a placeholder SSN if the individual does not have a SSN) |
| 5 | Birth Date (Month) | Month of birth (mm) |
| 6 | Birth Date (Day) | Day of birth (dd) |
| 7 | Birth Date (Year) | Year of birth (yyyy) |
| 8 | Personal email - the automatic "welcome" email will be sent to this address | |
| 9 | Exec Level | Divisions and schools determined by Human Resources |
| 10 | Department | List of departments depending on the Exec Level selected |
| 11 | Employment Type | Options are: Faculty, Other Academic Appointees, Staff, Postdoc |
| 12 | Expiration Date | Maximum one year; defaults to 45 days if staff, otherwise 30 days |
| 13 | On-time UChicago card? | Does this person need to obtain a UChicago card on first day of work? Note: Casual and temp staff are not eligible for a UChicago Card |
| 14 | Card Start Date | Use Human Resources Start Date |
| 15 | Notes | Max 500 characters |
| 16 | ChicagoID | Display only: 9 digit code ending with a letter. They are generated for every individual in the University Community. |
| 17 | StudentID | Display only: 6 digit code generated for every student in the University Community |
| 18 | CNetID | Display only: CNetID |
| 19 | Card Class | Display only |
| 20 | Prefed By | Display only: CNetID of operator who last maintained this person's Pre-Feed record |
| 21 | Card Eligible | Y or N for UChicago Card |
| 22 | Job Type | Display only |
| 23 | End Date | Display only: 12/31/9999 if no end date |
What does UCAT stand for?
UCAT is the UChicago Card and Account Tool; it is a web-based application. The Prefeed is one aspect of this application that allows a university employee to be "pre-fed" into the MCDB, prior to the UC Human Resources feed. This account can be entered or maintained in the university's central person registery (MCDB) so that services can be tracked.
What does MCDB stand for?
MCDB = the Master Constituency DataBase; it is a the UC central person registery
Does every new employee need to be entered into UCAT Human Resources-Prefeed?
No, only if the incoming employee needs to have a CNetID on their initial start date.
When will the Pre-Feed record expire?
The maximum expiration is 1 year, but typically the regular Human Resources feed will begin to include the incoming person long before that.
Who can access UCAT Human Resources Pre-Feed?
UC Human Resouces determines who has approval to receive access to this app. Human Resources satelite office personnel who need to create and maintain Pre-Feed records are the intended audience. After an approved person completes training, s/he can access the app. NOTE: Only full-time non-student staff may be authorized.
Who can I contact re support of the UCAT interace?
Email idm@uchicago.edu or stop by the techb@r at the Reg.
Should part-time and Temporary employees who are not benefits eligible be able to be entered into the Pre-Feed?
Yes, part-time and Temporary staff may be entered into UCAT-Pre-Feed, as needed (if they need to claim a CNetID or other allowed university serviecs prior to their entry by Human Resources).
Are part-time and Temporary employees able to receive a UChicago Card?
Although part-time and Temporary staff may be entered into UCAT Human Resources-Pre-Feed, they are not eligible for a UChicago Card. They are eligible for the Campus Card.
How can I note that an employee is part-time or a Temporary employee?
You can note that in the UCAT Pre-Feed Comments field.
What do I do after I have added an employee?
Upon successful completion of an ‘add’ you will see a message informing you the person has been added to the pre-feed, as well as the ChicagoID that has been generated. Send this information to the new employee so they can claim their CNetID online.
What do I do if the data is not correct?
Contact your Human Resources rep with any corrections.
What do I do if the person is no longer coming to the University?
Search for the person and on their "Maintain" page click "Expire Prefeed". This will initiate a closure process and their Uchicago card will be deactivated.
What do I do if a person was given a card incorrectly?
Search for the person and on their "Maintain" page click "Revoke Card Eligibility".